DHCR

While most of the regulations we follow on the state level are generated the DHCR’s PPM we still have other state regulations we fall under.  Examples are the DOT regulations etc.

 
Now we will look at the regulations that come to us from our state funding source – DHCR.  DHCR is the state agency appointed to administer the Weatherization Program in NY.  Each year DHCR writes a "State Plan".  This plan is open for public comment each fall, is approved by the Policy Advisory Council (PAC) and then is submitted to the Department of Energy (DOE) for approval. 

The Policy & Procedure Manual (PPM) is your main source of policy information.  All of the above Federal Regulations are incorporated into DHCR’s (PPM).  DHCR can add to the federal regulations but not take away.

 

 PPM

The regulations in the PPM are approved by DOE through the yearly State Plan DHCR generates and then submitted to DOE.  The PPM is a large document and as a new director you should read through the PPM making a list of questions that you can set down with your field rep to go over.  NYSWDA is planning a PPM for Dummies version in the near future that hopefully will take some of the complicated subject matter in the PPM and go into detailed instructions as the PPM can be confusing at times. 

 A good WAP director will re-read the PPM from time to time.  This document condenses all the federal regulations into one document.  The PPM dictates every aspect of the weatherization program here in New York State and as a new director you should read through a couple of times then discuss questions with your field rep to get clarification on the portions you have questions on.

PPM - We have the PPM in two formats.  One has all the forms embedded in the Word file with quick links from the table of  contents, the second Word file does not have the forms.
     PPM with forms embedded (except Excel form) - Click Here
     PPM without forms - Click Here
     PPM FORMS LIST - Below are the individual forms found in NY's PPM

DHCR #1 – Program Income Expenditure Plan
DHCR #2 – Affidavit of Damage
DHCR #3 – Personal Privacy Protection Law Provisions
DHCR #4 – Weatherization Application
DHCR #5A – Energy Information – A
DHCR #5B – Multi-Family Building Energy Information – B
DHCR #6 – Permission to Enter Building
DHCR #7 – Owner Investment
DHCR #8 – Owner Agreement 1-4 Units
DHCR #9 – Tenant Synopsis of the Owner Agreement
DHCR #10 – Owner Agreement Multi-Family
DHCR #11 – Client Questionnaire
DHCR #12 – Indoor Air Quality Tests
DHCR #13 – Fee for Service Worksheet
DHCR #14 – Multi-Family Indoor Air Quality Tests
DHCR #15 – Health and Safety Notification
DHCR #16 – Justification for Heating Appliance Replacement
DHCR #17 – Building Cost/Performance Report
DHCR #18 – Building Work Summary (BWS) 1-4 Units
DHCR #19 – Apartment Building Work Summary (Excel Document)
DHCR #20A – Prior Approval by Weatherization Program Director
DHCR #20B – Prior Approval by DHCR Regional Supervisor
DHCR #20C – Prior Approval by DHCR Field Representative
DHCR #21 – Construction Management Fee Tracking Form
DHCR #22 – Bid Notification
DHCR #23 – Vehicle Purchases
DHCR #24 – Non-Collusive Bidding
DHCR #25 – Unit Bidding Summary
DHCR #26 – Services Bidding Summary
DHCR #27 – Material Bidding Summary
DHCR #28 – Contractor Qualification
DHCR #29 – Weatherization Program Information
DHCR #30 – Audit Services Referral
DHCR #31 – Acquisition/Disposal Report
DHCR #32 – Materials Write-Off
DHCR #33 – Subcontractor Agreement
DHCR #34 – Mileage Log
DHCR #35 – Client Investment Affidavit
DHCR #36 – Training and Technical Assistance Detail Sheet
DHCR #37 – Interagency Referral FormDHCR #38 – Life Rights Affidavit
DHCR #38 – Life Rights Affidavit
DHCR #39 – Furnace Tag (Print Using Avery 6464 Labels)
DHCR #40 – Program Income Quarterly ReportDHCR #41 – WAP Commitment Letter
DHCR #41 – WAP Commitment Letter
DHCR #42 – Lead Waiver to Continue Working

DHCR Memo’s

From time to time DHCR needs to make additions to the PPM that cannot wait till the following years PPM update.  This is done in the form of official memos that DHCR releases to the network.  These are policy and must be adhered to as policy. 

Memo's - DHCR Archived Memos, click Here

2007 Income Guidelines
2007  Wx Allocations
2007 Special Projects RFP
2007 Special Projects Worksheet (Exhibit 2)

 Misc DHCR Documents

State Plan -   Click Here for the 06/7 State Plan located on DHCR's website.

DHCR Database Guide (2005)  PDF guide to the database

Appendix X - Click here for clean copy of DHCR's Appendix X